Course Overview

High-quality Contract Preparation and  Management are essential activities in achieving improved levels of performance for all organizations. Providing the high value-added activities available from contract and procurement operations requires the continuous involvement of knowledgeable professionals and management who understand and implement the best practices in Contract Management and Tendering for the acquisition of goods, equipment, and services.   Included in the many topics covered in this training session to move contracts from the tactical to a more important strategic.

The overall aim of this course is to provide participants with the knowledge, concepts, and skills needed to perform all the tasks required in the pre-award phase of a contract. The course covers different contract types, multiple contracting methods including bidding, competitive proposals and sourcing.

Participants in this interactive course will learn all the processes and activities required for the contract preparation stage and use them as enablers to develop an effective and comprehensive contract.

Course Objectives

By end of this course participants will be able to:

  • Identify and discuss the major steps involved in contracting preparation procedures.
  • Develop the scope of work and recognize the implications of a poorly prepared scope.
  • Discuss the contracting strategy including pricing.
  • Develop scope of work negotiation strategy.
  • Use evaluation criteria to select contractors efficiently.
  • Recognize and practice the tendering principles and process.
  • outline the basic elements of contracting
  • Identify the major steps involved in contract preparation procedures including developing an effective scope of work
  • Recognize different types of contracts and discuss several contracting strategies including pricing
  • Develop scope of work negotiation strategy
  • Use evaluation criteria to select contractors efficiently

Who Should Attend

All those involved in any step of contracting; also those involved in managing or administering contracts who need to have a full understanding of the contractual provisions they will be managing.

Course Content

Module (01) Overview of Contracts

1.1      Objectives of contract management

1.2      Elements of a contract

1.3      Classical contract framework

1.4      Problems in preparing and managing contracts

1.5      Requirements of an offer

1.6      Capacity and genuine assent

1.7      Types of authority

Module (02) Contract Preparation

2.1      Business case

2.2      Acquisition planning

2.3      Contracting methods; bidding, negotiation

2.4      Drafting of scope of work

2.5      Decision analysis worksheet

2.6      Implications of poor scope of work

2.7      Terms and conditions

2.8          Determining sourcing strategy

Module (03) Contract Types and Strategies

3.1      One versus several contracts

3.2      Fixed price (lump sum) contracts

3.2.1   Firm fixed contracts

3.2.2   Economic price adjustment

3.2.3   Incentive contracts

3.3      Cost reimbursable (cost plus) contracts

3.3.1   Percentage of cost

3.3.2   Fixed fee

3.3.3   Award fee

3.3.4   Incentive fee

3.4      Time and material contracts

3.5      Intellectual properties

3.6      Special forms of contracting

3.6.1   Research & development

3.6.2   Construction projects

3.6.3   Information technology

3.7      Payments terms

3.8      Pricing strategies

3.9          Risk analysis

Module (05) Negotiation

5.1      Negotiation preparation

5.2      Negotiation objectives

5.3      Negotiation guidelines

5.4     Techniques used in negotiation

Module (06) Contract Award

6.1      Evaluation criteria

6.2      Pre-award meeting

6.3      Recommendation report

6.4      Methods of awarding a contract

6.5      Contract file

6.6      Post award conference

6.7      Contract administration

6.8      Sub-contract administration

6.9     Contract closeout